QDMS Occupational Health and Safety System

Purchase Unit: User/Month
Suitable for: Corporate

/ month

Occupational Health and Safety Management
Occupational Health and Safety Management Software: QDMS
OHS Software

Organizations can easily perform the processes regarding occupational health, safety and workers’ health, which they are required to moitor and manage, both in web and mobile environment thanks to QDMS Occupational Health and Safety solution. Occupational Health and Safety related documents, risk assessments, incident-accident-near miss notification, corrective actions, field audits, periodical medical records, debit tracking of personal protective equipment, emergency and drill management processes can be easily managed and their outputs can be reported and monitored.

ISO 45001
ISO45001 is an Occupational Health and Safety management system, the latest version of which was published in March 2018 and which replaced OHSAS 18001 standard. The purpose of ISO 45001 is to create a framework in order ensure that working environment risks of enterprises are reduced, the safety of employees is increased and safer working environments are created. Organizations are able to meet the requirements of ISO 45001 standard with QDMS Integrated Management System Solution.

Risk Management
One of the most important issues for organizations to protect themselves in rapidly changing market conditions is the risk management. QDMS Integrated Management System Solution is offering you necessary solution for this purpose. Risk management is generally the analysis of impact of undesired conditions and events, which may occur in a process, operation or region and planning and continuously controlling the preventive actions before these risks occur through a proactive approach. Risk management is composed of identifying and analyzing the risks, planning the actions to mitigate risks and continuously controlling them. Management systems consider risk management as an irrevocable element.

Fine-Kinney Method
One of the most important methods used for risk analysis of Occupational Health and Safety. 3 factors are used when calculating risk in this method, which are: Probability, Frequency and Impact/Damage. If the resulting value of risk is less than 20, it is considered as tolerable risk, if the value is more than 400, it is considered as a risk, for which the works must be discontinued and urgent actions must be planned.

Personal Protective Equipment (PPE)
What is PPE? Personal protective equipment are the equipment that protect the staff on worksite from any undesired event/work accident and have been debited to the relevant person. Personal Protective Equipment Module of QDMS Integrated Management System Solution allows you to effectively manage the equipment used by your staff. Hard hat, protective glasses, gloves and mask are a few of these personal protective equipment. When a personal protective equipment is being delivered to the staff, legally a PPE debit protocol is signed.

Periodical Medical Inspection
Employees pass through routine medical inspections in certain periods, depending on the hazard class of workplace. These periods are as follows: At least once in every 5 years in workplaces considered to have low danger level, at least once in every 3 years in workplaces considered to be within dangerous class, and at least once in a year in workplaces considered to be within highly dangerous class. Periodical medical inspections are recorded in accordance with Annex2 format as determined by the Ministry of Health. This procedure can be tracked with Periodical Medical Inspection module of Bimser’s Integrated Management System solution.

Work Permit Management
Third persons might be required to enter the worksite for different reasons. These are the staff of subcontractors/contractors that work or provide service for the contractor companies. However several procedural permits must have been obtained in order for contractor staff to enter and to work at the site. Work Permit Management is a process, through which stages, such as training, SSI Statement, Risk Assessment, etc., which must be controlled to allow the contractor staff to work at the site, are managed.

Ambient Measurements
The Law No. 6331 on Occupational Health and Safety requires employers to perform controls, measurements, examinations and investigations to determine OHS risks in the work environment and for the employees. Furthermore, enterprises do continuously monitor certain parameters to determine the impact of production processes on nature and society. Some of these measurements are Ambient Noise Measurement, Personal Noise Measurement, Body Vibration Measurement, Ambient Dust Measurement, Greenhouse Gas Emission Measurement, etc.

Incident Management
It is possible to encounter with undesired situations in an enterprise. The probability of occurrence of these situations is handled in risk assessments and necessary actions are planned. However, despite of all precautions, if these situations occur, this means that the risk has occurred and an INCIDENT happens. Incidents are generally divided into 2 groups, namely Work Accidents and Near Misses. Work accidents are the incidents that impact the work and cause death, injury or loss of working time. Near Miss is the incident that has not caused any damage despite of its potential to damage the employee, equipment or working environment. In each case, handling and assessment of the incidents, root cause analyses and planning of necessary actions are irrevocably important.

QDMS FAQ

Supported Languages

English, German, French, Spanish, Portuguese, Dutch, Japan, Russian, Turkish, Arabic, Chinese (With language matrix, you can define any languages with ease.

Mobile Applications

QDMS has IOS and Android native applications. You can use with additional fees. Please selecet on our product list.

Installation

With in 1 workday installation will be completed.

Deployment

QDMS will be deployed Microsoft Azure west Europe servers. For other server locations please contact us.

Support

QDMS support will be provided by technical consultants via ticket management system. You can reach support system 24/7. Also you will have documentation and knowledgebase about QDMS. Other hand you can be a part of user community on social platforms.

SLA

Your ticket will be handled 1 workday. And classified according to importance by technical consultants.

Training

Each module prices includes 1 day module training. After purchase process one of our project manager will be contact you for onboarding.

Migration

If you need to migration services please contact us for additional consultancy services.

Implementation

According to your organizational structure, our consultants design special implementation plan. After your approval, implementation process starts.

Integration

QDMS supports web service integration model.

For SAP systems, you can use abap or web service integration methodology.

System Scope

QDMS Integrated Management Systen is developed in ASP.NET on Microsoft.Net framework. It works on Internet Information Services (IIS) and web based application. QDMS can use Microsoft SQL Server ve Oracle database systems.

Infrastructure Layer

The Lowest layer of QDMS contains System Database and Operating System. This layer has 3 main components, Document Database, Index Database and Mail server

  • Document Database: QDMS stores all document binary files in this database. It could be Microsoft SQL or Oracle.
  • Index Database: QDMS stores all records data, index informations etc.
  • Mail Server: System sends mail by mail server service. Mail server service can use any SMTP, POP3 supported mail systems ex: Exhange/Lotus Notes/Qmail etc.

Middelware Layer

There are Server components in this layer. QDMS Web Application works on IIS Web server in this layer.

Web server works as a interface to provide a isolate structure.

Client Layer

Client layer is formed application that serves to end users. System works on best-known Web Browsers. End users can use application on desktop, tablet computer or cell-phones.

QDMS has native Mobile application for IOS and Android extrally. Native application functions are limited according to Web interface. Some Native application features, Viewing document, approve, review, control document, complete checklist for audit, defining findings, CAPA Request etc.

User Interface

HTML5 and CSS3 standarts is used in QDMS interface. QDMS interface does not need training for end user. It was designed user friendly.

Configuration

Minimum configurasyon is defined below table. Virtual or Physical servers can be supported by QDMS Server

Table 2. Minimum QDMS System Requirements (included in your subscription)

Processor Intel Xeon 4 x 2,1 GHz
Memory 8 GB
Operating System 64 Bit Windows 2008 or Higher
Web Sunucusu IIS7 or Higher
.Net Framework 4.0
Database MS SQL 2008, 2012, 2014 Oracle 10g, 11r, 12c
Database Disk Space 100 GB
Application Disk Space 50 GB

Architecture Advatages and Constraints

QDMS is service based structure, that provides distributed setted up system to get maximum availability. Web based application property of QDMS can reach every point of local or extra network.

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